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Thread: Flying Club Scheduling Ideas

  1. #1
    EAA Staff David Leiting's Avatar
    Join Date
    Feb 2017
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    8

    Flying Club Scheduling Ideas

    As a member of a few different flying clubs in my time, I am curious to know how other clubs handle their aircraft scheduling.
    1. What system do you use to schedule?
    2. What scheduling rules do you have place? i.e. Maximum reservations times, etc.

    Thanks!
    David Leiting Jr. EAA Lifetime #579157 Chapter Field Rep. II

  2. #2
    Mike Switzer's Avatar
    Join Date
    Jul 2011
    Location
    Central Illinois
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    963
    The club I used to belong to used http://www.aircraftclubs.com/
    It worked fairly well. If I remember correctly we were limited to 4 reservations total at a time, we had 4 - 6 planes available depending on what year it was. The more popular planes for trips & vacations you needed to reserve well in advance if you wanted them for multiple days at a time.

  3. #3

    FlightCircle

    Quote Originally Posted by David Leiting View Post
    As a member of a few different flying clubs in my time, I am curious to know how other clubs handle their aircraft scheduling.
    1. What system do you use to schedule?
    2. What scheduling rules do you have place? i.e. Maximum reservations times, etc.

    Thanks!
    We're using FlightCircle, a cloud-based application that costs us $10/month (as EAA members). It was designed for FBOs so it has a lot of features we don't use, but the online scheduling works well for us. Scheduling, billing, maintenance and currency tracking all work well, and after an initially-steep learning curve it's easy to configure and use. I've talked with one of the principals at FlightCircle a couple of times about a particular issue that didn't make sense and and he update the program within a couple of days. Not saying they can do this in all cases, but they have been responsive to us, and knowledgeable about aviation operation. We're still waiting on a mobile app, though.

    More information at https://www.eaa.org/eaa/pilots/flyin.../flight-circle

    k

  4. #4

    Join Date
    Aug 2015
    Posts
    28
    I'm a member of a small club with one aircraft. We use goboko.com for scheduling, document control, and maintenance schedule tracking. It's under $10 a month and works ok.

    We have no scheduling rules but will add some as needed.

  5. #5
    robert l's Avatar
    Join Date
    Mar 2017
    Location
    Heath Springs, S.C.
    Posts
    455
    I rent from two different places, one uses FlightCircle and the other uses, HoldShort. These are not flying clubs, just rental, and there doesn't seem to be any conflict with scheduling. I'm retired so I can fly during the week when most people are working so it's not a problem for me either way. I would like to get a flying club started but it's hard getting enough intrest in my area.
    Bob

  6. #6

    Join Date
    Nov 2011
    Location
    Columbia, IL
    Posts
    98
    We use bookourplane .com. It's free and is quite capable. As administrator, I can manage our aircraft, our members, control the schedule, and maintain files of .pdf documents. I can also post messages to all our members.
    Only 1reservation that includes a holiday is permitted at any given time. Only 2 that include a Saturday or Sunday, & only 3 that include a weekday. Multi-day trips are normally subject to a two-hour per day minimum.

  7. #7

    Join Date
    Jan 2012
    Posts
    2
    We used Google for scheduling as it was easy to use and free. No other features available such as maintenance. We only had one plane so it wasn't difficult.

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